Physiotherapy
Missed calls after hours, no-shows eating 20–30% of your capacity, and front-desk staff buried in confirmations and recall. Your recall list is gold but you're not mining it automatically.
Who this is for
Physiotherapy practices losing capacity to no-shows and manual recall and confirmations.
Physios that want 24/7 inquiry capture and automated reminders without adding front-desk hours.
Empty chairs and missed calls cost you more than you think.
No-shows
No-shows drain 15–20% of daily capacity. At $200+ per empty slot, that's real revenue walking out the door.
After-hours
Patients who call after hours often move to the next practice. You lose them before your team even sees the lead.
Recall
Your recall list is one of your best assets. Manual recall means missed follow-ups and reassessments—and lost production.
How we build your physio patient acquisition system
We map your current flow, identify where leads drop, and quantify the revenue leak.
Investment
Packages for Physiotherapy
Foundation is one-time. Growth and Scale are monthly. All packages designed to pay for themselves by stopping revenue leaks.
For physio practices, that often means recovering 15–20% of lost capacity and filling the book with recall-driven appointments.
Foundation
Conversion base
A website and 24/7 chat that responds to patient inquiries, books appointments when appropriate, and for clinical questions notifies your team so a human follows up—before they call your competitor.
- High-converting physio practice website
- 24/7 chat widget (responds, books, or notifies team for clinical)
- Local SEO (Google Business + on-page)
- Contact form to CRM integration
- Mobile-optimized design
- Hosting & SSL included
Ideal for: Physio practice building a digital presence that converts.
Upgrade when: When you're getting steady inquiries but your team spends 5+ hours/week on follow-up and confirmations.
Choose FoundationGrowth
Full automation
Hands-free scheduling, automated reminders, no-show recovery, and recall sequences, so you fill slots without lifting a finger.
- Everything in Foundation
- AI patient intake & FAQ bot (24/7)
- Automated appointment scheduler
- SMS/email appointment reminders
- No-show waitlist recovery
- Recall automation (follow-up, reassessment)
Ideal for: Growing physio practice losing leads after hours and to no-shows.
Upgrade when: When you want recall and patient retention on autopilot.
Choose GrowthScale
Full patient growth engine
From first Google search to loyal repeat patient: lead capture, booking, reminders, recall, reviews, and re-engagement on one system.
- Everything in Growth
- Post-visit review automation
- Patient loyalty & re-engagement sequences
- Organic SEO & content strategy
- Advanced patient history & referral tracking
- Monthly performance reviews + A/B testing
Ideal for: Multi-location or high-volume physio practice ready to scale.
Choose ScaleNeed something custom or enterprise-grade? Book a call.
Is Your Physio Practice Leaking Revenue?
Physio practices lose revenue to no-shows, missed after-hours calls, and manual recall. See your revenue gap and recovery potential.
With Growth, you no longer need to:
- Manually confirm every appointment
- Chase no-shows by phone
- Respond to after-hours inquiries
- Run recall campaigns by hand
Results
15–20%
Typical no-show rate recovered with waitlist automation
Recall
Automated recall keeps follow-up and reassessment slots full
24/7
Inquiry and booking capture when the practice is closed
Signature feature
What sets physio revenue systems apart
Automated no-show recovery and recall. When a patient cancels, the system offers the slot to your waitlist; when follow-up or reassessment is due, the system triggers the right reminder so you fill the book without manual chasing.
Frequently asked questions
Physio Foundation is live in 7–10 business days. Growth and Scale add reassessment reminders and automation in 3–4 and 6–8 weeks respectively.
The 24/7 widget responds to inquiries, books initial and follow-up appointments, and for clinical questions notifies your team so a clinician can follow up.
Growth and Scale trigger recall reminders (follow-up, reassessment) based on your rules so you fill the book without manual recall campaigns.
A 30-minute session where we map your booking and reassessment flow, identify no-show and diary gaps, and show what we'd build and the recovery potential.
Yes. Foundation is one-time and gets your 24/7 booking live. You can add Growth or Scale later for reassessment and automation.
We integrate with existing tools where possible. Foundation adds the conversion layer; we can connect to your current system or recommend workflows.
Ready to fix no-shows and missed calls?
Get a free Physiotherapy revenue audit. We analyze your setup and show exactly where you're losing leads and revenue.